Acumatica’s Advanced Expense Management is designed to improve expense accuracy for accounting, project costing, and billing. The software automates expense recognition, importing, and processing. Expenses and receipts flow through to the project accounting system for improved project costing and more accurate customer billing. You can:
• Shorten expense cycles
• Map credit card categories to related expense accounts
• Link corporate credit cards to employees and add push notifications
• Scan and submit receipts on mobile devices with automated flow through to projects for
billing and costing
Eliminate Manual Processes with Smart Matching, Alerts, and Automated Feeds
Save time and minimize errors with automated credit card transaction imports, smart matching with artificial intelligence and machine learning, and push notifications to
remind employees to submit expense receipts via their mobile device.
SCHEDULED DATA SYNCHRONIZATION
Configure connections to more than 14,000 financial institutions to synchronize credit
card transactions with Acumatica. Connections take minutes to configure with flexible
schedules and multiple levels of security, including Multi-Factor Authentication (MFA),
Advanced Encryption Standard (AES 256), and Transport Layer Security (TLS).
SMART MATCHING WITH AI AND ML
Default settings identify and automatically match expenses to general ledger accounts.
For example, companies can define an office supply store expense to post to the office
supplies GL account automatically. Further, artificial intelligence identifies which
transactions are already in the system and automates the categorization of new
transactions. Machine learning improves future import and matching processes by
adjusting match algorithms to refine system accuracy.
AUTOMATED RECEIPTS AND PUSH NOTIFICATIONS
Advanced Expense Management automatically creates expense receipts from new
credit card transactions. Remind employees to submit scanned receipts via their mobile
device with email or text message push notifications. This process significantly reduces
the time spent chasing down receipts and improves expense accuracy for accounting,
project costing, and billing.
Key business benefits
• Associate expenses for service management appointments for improved costing and billing.
• Get expense data faster with automated reporting and analysis.
• Eliminate manual credit card statement imports with automated bank feeds imports.
• Automate expense receipt creation and attach them to bank feeds.
• Send push alerts to remind staff to submit expense receipts.